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Development Assistant

Company: Kansas City Ballet
Date Posted: February 13, 2018

This position provides comprehensive administrative and project management support to the Directors of Individual Giving and Corporate Relations by managing a wide range of projects and tasks, as assigned. This position is full-time, non-exempt. Open until filled.



  • Comprehensive administrative support for the Directors of Corporate Relations and Individual Giving to include: phones; fax; filing; mailings; database management; correspondence; setting meetings; staffing functions, liaison with other departments, events and performances; calendar management; expense management; etc.
  • Assistance to the special events manager in support of individual and corporate events.
  • Assist in the logistics and administration of cultivation and stewardship activities.
  • Assist the Directors of Individual Giving and Corporate Relations in securing meetings, appointments, presentations, etc. with prospects and donors in their assigned portfolio.
  • Insure all needed materials are prepared for directors’ meetings, appointments, presentations, etc.
  • Manage databases, files, calendars, scheduling, reports, correspondence, solicitation plan and tracking in Tessitura.
  • Manage corporate benefits fulfillment, including print listings, requesting tickets and making social invitations.
  • Prepare major gift donor acknowledgements, confirmations, and invoices.
  • Respond to and research donor inquiries regarding billings, payments, and listings.
  • Support committee work as assigned.

QUALIFICATIONS : 2+ years experience as an Executive Assistant or working for a not-for-profit preferred. Bachelor’s degree desireable.  Excellent writing and editing skills. Computer proficiency required.  Experience with fundraising database software (prefer work in Tessitura) and PowerPoint and Excel proficiency. Superior people-skills required. Experience in fund development a plus, as is a passion for the arts, especially dance.

SPECIAL JOB CHARACTERISTICS:  The ability to achieve in a fast-paced, demanding environment, where attention to detail and being organized are paramount. 

REASONING ABILITY Candidate must demonstrate superb judgment and absolute discretion.  A quality orientation is critical as is flexibility and the ability to balance competing priorities against critical deadlines.

PHYSICAL DEMANDS:  Bending, stooping, sitting, and sometimes lifting up to 20lbs.  Irregular working hours, some evening and weekend work is required.

Please direct inquiries and forward a cover letter and resume to:  Patty Bowen, Kansas City Ballet, 500 West Pershing Road, Kansas City, MO 64108

Kansas City Ballet is an Equal Opportunity Employer. Candidates for employment are considered without regard to race, color, sex, creed, religion, national origin, sexual preference, age, non-job-related disability or marital status.